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Challenges in lowering operating costs require a sound plan

January 16, 2023

Authored by RSM Canada LLP

Mark Boivin CPA, CA, CBV shared this article

ARTICLE | January 16, 2023

Business services firms face challenges in lowering operating costs—especially labor costs. Most important is that firms have a solid plan going forward. Some firms pass increased operating and labor costs on to their customers, some automate processes, and others outsource operational functions. There is no one-size-fits-all solution, but implementing a sound plan based on specific business needs and opportunities will increase the likelihood of future success.

Labor update

Employee productivity is top of mind for executives in business services, which is a labor-intensive sector. In an environment where employee costs continue to rise, the only ways to maintain margins are to increase labor productivity or raise prices. Labor productivity is typically increased by investing in productivity-enhancing technologies or more training and development for employees. But what happens when employee costs continue to rise, while labor productivity and prices charged for services begin to dip?

Labor costs and productivity

Labor costs and productivity graph

The unit labor cost index and labor productivity index have moved in concert in recent years, but shifted to an inverse relationship in the second and third quarters of 2022. As expected, given the tight labor market, unit labor cost continues to increase. But why has labor productivity tailed off?

According to a recent MetLife study, 72% of employers say stress and burnout are a challenge or concern for their organization. For business services companies that rely on their labor force more than most other sectors do, the effect is magnified. Stress and burnout could certainly lead to decreased productivity. Companies should keep this in mind if they hope to maintain an engaged and motivated workforce.

Service industry employment trends

Service industry employment trends graph

Business services firms continue to experience turnover and difficulty recruiting employees, with job vacancies reaching a three-year high in the second quarter of 2022. A viable alternative for firms experiencing these challenges is an outsourced managed services function, whether it be within human resources, accounting and finance, or IT.

For workforce solutions firms, this creates an opportunity for increased staffing placements, as many companies continue to focus on hiring. For other subsectors, such as environmental services, companies are doubling down on automation to reduce operating costs.

James C. Fish, CEO of Waste Management, said, “We worked hard to adjust our business model over the last several years, and some of the results of that in the third quarter, particularly in our automated facilities. Our five fully automated MRFs (materials recovery facilities) are now delivering differentiated results relative to our single-stream network, with about 30% lower labor costs, 13% lower total operating cost, nearly double the operating EBITDA margin and most importantly, a 40% improvement in key safety metrics.”

While automation can be a significant capital investment, firms tend to see a return in the form of reduced labor costs and increased employee productivity. One thing to consider is how to allocate savings created through automation projects. Firms may want to invest in new service offerings, employee training, or employee benefits that are less tangible but boost morale.

In addition, many firms tackle automation in conjunction with preparing a digital road map, which outlines what the business wants to achieve. Identifying digital initiatives can help companies align their immediate needs with their long-term goals.

Private equity

While private equity activity cooled off a bit in 2022 compared to 2021, the business services sector remained strong.

Private equity activity

Private equity activity graph

The sector actually saw more capital raised in 2022 ($99 billion) compared to 2021 ($76 billion) through the first three quarters of each year. For this same period, 1,679 business services deals closed in 2022 compared to 1,603 in 2021.

If past performance is an indicator, prepare for a strong fourth quarter for PE activity in business services. For those looking for potential exit strategies, PE could be worth exploring. It is important to note, however, that rising interest rates mean fewer PE firms will want to take on debt for acquisitions—which could lead to a decline in PE activity in the business services sector beginning in 2023.

Looking ahead for business services companies

While labor challenges persist, business services firms can pursue several avenues to retain clients and continue serving them efficiently and effectively. Outsourcing back-office functions and increasing automation of processes can pay huge dividends—including reducing employee stress and burnout, which is crucial for retaining staff and maximizing productivity.

So far this year, the business services sector has not experienced a significant downturn regarding PE investment, and this trend will likely continue through the fourth quarter.  However, that could change in early 2023.

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This article was written by Cameron McMillian and originally appeared on Jan 16, 2023 RSM Canada, and is available online at

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